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Making use of communication platforms like Slack and Discord can be an effective way to always keep the team in the loop. Constant communication on future events, reminders to join certain meetings can be done on these platforms. Team members working in different time zones are also able to communicate with each other, getting to know each other’s times and their productive hours as well. Overall such information has to be as clear as it can be and if there is a language barrier, grouping team members according to their languages can be a good tactical move. It is therefore important to note that communication is the backbone of every organization, even more important to companies that have employees that work across time zones. It saves time, money, and resources are allocated effectively and put into efficient use. Set clear boundaries To prevent confusion, always specify the time zone when scheduling an email or meeting. For example, if you’re sending an email to a colleague in another time zone, scheduling the email to arrive during their morning hours (e.g., 9 AM their time) can ensure it’s received at an optimal time. Many modern email platforms and scheduling tools offer time zone awareness as a built-in feature. For example, Gmail, Outlook, and other email providers offer the ability to set the time zone when composing an email or scheduling a message for later delivery. This structured process ensures that new team members can integrate smoothly into distributed teams, even across different time zones. Understanding My Time Zone: A Guide to Time Zones and Their Impact on Daily Life For example, familiarity with Western work culture often helps new team members integrate more smoothly . Finding success in a remote job isn’t just about improving your remote work skills. Rather than working the same number of hours consecutively, split your shift into two. Implementing strategies for overcoming time zone differences can bring a variety of benefits to remote teams. That might mean you can move to a city where it’s easier to start a family, or extend your “vacation” to a few months on the beach each year. You might even find time to visit some of the incredible cities on Nomad List while still contributing your all to your team. You might find that there’s no perfect time for your team, but at least you’ll find options that aren’t excruciating. Plus, you can add the correct time to your calendar in just a click, if you’d like. Utilize Project Management Tools When you work with people in different time zones, it’s important to set expectations around your availability. Let’s say that you live and work in London and your colleagues in Shanghai. With tools for role transparency, learning and development, and performance management, your people will be aligned toward a shared goal and business success. Political, cultural, geographic, and economic reasons meant most countries fiddled with the ideal. With a small investment of your time, you can not only help your own business, you can help a person or people around the world by providing a job and steady income. Companies often solve time zone issues by outsourcing to countries around the world. Call centers, manufacturing, software development, and administrative tasks can happen anywhere in the world now. Especially for small business owners, foreign outsourcing might feel a little scary—how will you know if they’re working and doing a good job? Give your customers a sense of comfort by communicating as constantly as appropriate. When working on a report, for example, globally distributed teammates won’t necessarily have the opportunity to ping a coworker and get the missing info right away. This is why it’s paramount to keep detailed written records of all the processes and projects. Make sure to always assess each document, guide, or message for clarity. Also, ensure every person involved has the right admin access to avoid late-night calls, hold-ups, and rescheduling. 🎓 To learn more about the pros and cons of asynchronous communication for remote teams, be sure to check out our in-depth guide on the blog. Asynchronous communication has emerged as a preferred method for organizations operating across time zones. Schedule Skype living and working in different time zones or Facetime calls every once in a while, to keep the human element involved. Don’t be annoyingly present but be easily reachable during normal business hours—and after hours, actually. For an even simpler way to see what time it is around the world, check out Every Time Zone. It shows the current time in your own city, along with others in popular time zones around the world. Then, if you want another easy way to know what time it is everywhere your team’s located, you can turn on the World clock in the Calendar Labs settings. Adapt Your Work Schedule This way, you will not lose productivity time while waiting for additional information or confirmation from employees. The main problems and difficulties will arise with the communication order determination, especially when one team has already started or has completed tasks and the second one has just begun. To clear up this predicament, there are ways to eliminate the time difference, which will increase communication efficiency. One of the most overlooked strategies to maintain a healthy work-life balance when working in a different time zone is to take regular breaks. You will have set a time zone for a scheduled meeting in Microsoft Teams once the steps have been completed. Microsoft Teams will then proceed to adjust your scheduled meeting to the time zone you have set within the program. No additional changes need to be made once the steps above have been completed. You can use some of the in-depth points we have shown above to complete the steps without issues. If you need more help scheduling a Microsoft Teams meeting for a different time zone, you can use the in-depth guide to help. The in-depth guide includes screenshots that will allow you to navigate through